POSITION SUMMARY
The Office Coordinator is responsible for coordinating and prioritizing clerical support, shop maintenance, and word processing duties for assigned areas. The OC will provide customer service, direct service and assistance as needed to girls, volunteers and staff.


ACCOUNTABILITIES
? Greet and render courteous and helpful service to all office visitors.
? Courteously answer multiple line phones and provide accurate information in response to inquiries and/or refer callers to appropriate staff.
? Behave in a courteous and professional manner at all times.
? Knowledge of POS system and inventory control system of resale items with the ability to perform the POS opening and closing on a daily basis.
? Knowledge of deposits, cashiering functions, and receipts of money daily.
? Completion of all work orders in a timely and efficient manner.
? Maintenance of retail shop.
? Oversee mail room distributions.
? Maintain and ensure proper tracking of check-out items including equipment, library, home studies as well as the council local vehicle.
? Administer petty cash and monthly reports.
? Ensure proper reserving/booking of on-site meeting rooms.
? Ensure that office equipment is operating correctly; maintained and ample supplies are available. Notify Network Administrator of needed repairs/replacements.
? Track postage meter usage and request additional postage as needed.
? Ensure that office supplies are in stock and re-order as needed.
? Maintain EEO log of applicant data for local site.
? Ensure diversity and pluralism is embraced and incorporated into the work of the council.
? Ensure the success of the council by working in partnership with functional units, contributing to a team environment and subscribing to the overall objectives set forth in the council?s strategic plan.
? Other duties as assigned.

Skills Required:

QUALIFICATIONS
? Be a currently registered member of Girl Scouts of the USA or willing to become one.
? High school diploma or equivalent; minimum of 1 year office experience with demonstrated ability to multi-task and above average attention to detail.
? Possess experience as a receptionist or a customer service field.
? Possess the capacity to successfully complete a criminal and background search as a required condition of employment.
? Demonstrate excellent communication skills and human relation skills (tact and discretion with individuals and confidential information).
? Exhibit ability to work independently and be self-motivated in a team environment.
? Possess strong planning, organizational, and recording keeping skills.
? Demonstrate strong interpersonal skills, including ability to resolve conflict and maturity of judgment.
? Possess good basic math skill and the ability to make change.
? Possess the ability and willingness to work a flexible schedule including evenings/weekends; occasional overnights may be required. Ability to travel as job requires.
? Possess proficiency with Microsoft Office, Microsoft Windows, POS and Internet Explorer technology.
? Exhibit the ability to provide positive customer service to girls and volunteers.
? Demonstrate a commitment to the mission of the Girl Scout movement and ability to communicate the mission to others.
? Possess a valid driver?s license that meets the council insurance company?s requirement for coverage.
? Exhibit desire to improve and develop professionally.

PHYSICAL REQUIREMENTS
? Walking, standing, bending, stooping, reaching and moderate lifting. Must be able to sit at a work station and/or a computer screen for up to 2 hours at a time.
? Occasional exposure to seasonal weather conditions.

Employment Type:

Employee - Part Time

Compensation:

$18,292.00 per year

Paid Holidays, Vacation, Sick & Personal time